A paperless desk can clear the clutter to a very large extent. Naming the folder and arranging them as per their importance would be ideal.
Personal items can find a place elsewhere. Have only those things which are important and for immediate access on the table on the desk.
The telephone can be placed on the left for the right-handed and vice versa for the left-handed.
A planner will help you attend to your day-to-day chores quickly, easily and promptly thus making for less clutter. Make a checklist what remains to be done. Properly stack your desk or drawer.
The files you need to use on a day-to-day basis and confidential documents can find a place in the drawer, the rest can be neatly arranged in a cabinet for future use.
Never commit the mistake of leaving an unfinished task to jump to the next. This will only add to the existing chaos.
If you are organized in your work you will find that you save plenty of times otherwise wasted in searching for misplaced things. Most of our routine jobs need not be done to perfection. It is how well you organize yourself and balance your time to complete the assigned task is most important.
A ten-minute break at the end of the day to keep your desk organized will create wonders. Place tomorrow’s project at the center of your desk. Now your are ready for anything.
As we are all ways aware that a process of communication is the most important in our day-to-day activities. This is nothing but, imparting of an idea or opinion form one person to another or the exchange of ideas and opinions between two or more people.
A communication module shows that there is a sender sends message through a chosen media to a receiver and the process is complete when the receiver indicates his understanding of the message through some kind of feedback.
We wish to achieve several things. We want to be understood, to have out message accepted, to get something done, and to understand what others thing about a particular situation, or about conditions in general. We feel that two –way communication is the most successful one and this enhances receptivity. People are more likely to respond to and accept your directions if they are communicated “with” rather than “at. Two way communication provides an opportunity for clarification, indicates respect for the received, and allows the receiver to contribute.
It is also apparent that non-verbal communication is an important tool which includes body language, touch, gestures, eye contact, physical appearance etc. By adapting this technique we are trying to put all the senses into alertness.
While explaining the concept it should be ensured that message is also conveyed thro body language simultaneously. For an example, if you are with the shrugged shoulders and learning posture, it means that you are not confident. Risen shoulders with straight posture implies a confident person. Same way, in the sitting position, toes pointing backwards fits for a suspicious and introvert and toes pointing front is for the extrovert person.
PRIORITIZE YOUR WORK:
You will have to segregate your daily schedule based on priority.
- Urgent and important – do it now – attend to this job immediately without any more delay.
- Urgent but not important. – do it next. – these jobs are urgent but not so important.
- Not urgent but important. – this should be done on priority.
- Not urgent not important. – don’t do it.
You are the best manager for your time. If the available time of 24 hrs / 3600 minutes / … seconds is spent in an efficient manner definitely this would yield better results.
Ensure that the jobs not pushed to the first slot, which normally we tend to be Ultimate result is pressure & stress, Utilize the time efficiently and complete all the pending work.